Privacy Policy

Effective Date: 4 June 2025
Last Updated: 4 June 2025

At WorkWise AI, we are committed to protecting your privacy and keeping your personal and organizational data secure. This Privacy Policy explains how we collect, use, and protect information when you interact with our website, platform, and services.

1. Information We Collect

We may collect the following types of information:

a) Personal Information

  • Name, email address, phone number, company name
  • Login credentials and profile data

b) Usage Data

  • Pages visited, actions taken on the platform, session duration
  • Device information (browser, OS, IP address)

c) Uploaded or Imported Content

  • Job Hazard Analyses (JHAs), documents, roles and job titles of users, user emails, and annotations created or uploaded by users
  • Project-specific data used within the WorkWise AI platform

2. How We Use Your Information

We use your data to:

  • Provide and maintain our services
  • Respond to support inquiries
  • Improve the product experience and develop new features
  • Communicate service updates and security notices
  • Analyze platform usage and performance (aggregated and anonymized)

We do not sell or rent your personal information.

3. How We Protect Your Information

We implement industry-standard safeguards, including:

  • End-to-end encryption (in transit and at rest)
  • Role-based access controls
  • Regular vulnerability scanning and secure data storage

4. Sharing and Disclosure

We do not share your data with third parties except:

  • With service providers under confidentiality agreements (e.g., cloud hosting)
  • When required by law or legal request
  • With your consent

5. Your Rights & Choices

Depending on your location and applicable laws, you may have the right to:

  • Access the data we hold about you
  • Correct or delete your data
  • Object to certain data uses
  • Withdraw consent (where applicable)

Please email privacy@workwiseai.ai to make a request.

6. Data Retention

We retain your data only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law.

7. Cookies & Tracking

Our website and platform may use cookies and similar technologies to improve user experience, track behavior, and enhance security. You can manage cookie preferences via your browser settings.

8. Children’s Privacy

WorkWise AI is not intended for use by individuals under the age of 16. We do not knowingly collect data from minors.

9. Changes to This Policy

We may update this Privacy Policy periodically. Significant changes will be communicated via email or platform notification.

10. Contact Us

If you have any questions or concerns about this Privacy Policy or your data, please contact us at:

📧 privacy@workwiseai.ai